KSL Depository Scan Requests in ILLiad

As you may have recently noticed that the CWRU Library Catalog now lists many serial and monograph holdings located off-campus, you might have asked yourself the question, "How do I request a scan of materials at the off-site storage facility with the location 'KSL Depository', since there is no form on the library's website specifically for this purpose?" The answer is, "You can now use your KSL ILLiad account."

if you already have a valid KSL ILLiad account, you should fall into one of the categories listed here:

* Faculty, Staff (including confirmed affiliate visiting scholars), Student (graduate or undergraduate) at the following:
College of Arts and Sciences
Case School of Engineering
Weatherhead School of Management
* Student only (graduate or undergraduate) at:
Bolton School of Nursing
* Staff at:
University central administrative departments
* Registered Alumni Library Users at KSL
For more details, see: Alumni Services @ KSL

If you belong to one these groups, but have never registered, please set up your account in the KSL ILLiad site. Click on "First Time Users", read the terms & conditions, and then click on the "First Time Users Click Here" button to proceed with your registration. Please take note of all instructions provided regarding "required" fields, proper selection of Status and Department, and password recommendations.

Once you are logged in at the KSL ILLiad site, select one of the following forms (which also serve as depository scan requests):

* Journal Article
* Book Chapter
* Conference paper

At this point, it is assumed that you have already checked our Online Catalog to verify that the location of the material is actually "KSL Depository". At the top of these three forms, you will be asked: Is this a "KSL Depository" scan request? If this is the case, select "Yes" before proceeding further. Otherwise, please select "No" or leave the option blank. You may continue filling out the form (including at least all the "required" fields) and then click on "Submit Request". Your transaction will be routed for depository scan processing, and will usually be followed up within 24 hours. You will receive a notification as to how to retrieve your electronic delivery, or if there were any problems with filling your request.

On the other hand...

* If you are currently a member of the CWRU community (in good standing), but are not included in the list above and have never signed up for an ILLiad account, or...
* If you are currently already registered to use the ILLiad systems of the Cleveland Health Sciences Library, the MSASS Harris Library or the Green Law Library, or...
* If you are affiliated with CWRU through the Cleveland Institute of Music, the Cleveland Institute of Art or the Cleveland Clinic Lerner College of Medicine, or are a resident at University Hospitals of Cleveland...

You may sign up for a guest-level account in the Kelvin Smith Library ILLiad system, exclusively for the purpose or requesting scans of materials appearing in our Online Catalog with the location "KSL Depository". Proceed as follows...

* Go to the KSL ILLiad website, click on "First Time Users", and read the terms & conditions.
* Then go to the registration page, by clicking on the "First Time Users Click Here" button and complete the form by filling in the required fields -- see the next 10 lines:
First name, last name
Your Case Account Number, which you can look up at this link with your Case Network ID and password -- if you have any problem with this, please contact KSL staff at 216-368-3506 or at smithcirc@case.edu.
Your e-mail address -- one you check on a regular basis
Your phone or cell number
Your local mailing address information (number & street, city, state, zip)
Your status to select will be "Depository Request".
Your department to select will be "KSL DEPOSITORY REQUEST".
Please do NOT select any "status" or "department" options other than those indicated immediately above, or your submitted requests will not be properly handled.
Your username -- anything you like, but preferably your CASE Network ID (abc123)
Your password (twice) -- make sure it is a secure one. For help with this, see the [U]Tech page for recommendations.
* Click the "Submit Information" button.
* You will now be able to submit your requests.

Once you are logged into the KSL ILLiad system, you may select one of the following forms:

* Journal Article
* Book Chapter
* Conference paper

As previously noted, it is assumed that you have already checked our Online Catalog to verify that the location of the material is actually "KSL Depository" Since your account is expressly for the purpose of requesting only from this collection, you only need to fill out the form (including at least all the "required" fields) and then click on "Submit Request". Your transaction will be routed for depository scan processing, and will usually be followed up within 24 hours. You will receive a notification as to how to retrieve your electronic delivery, or if there were any problems with filling your request.

To All Kelvin Smith Library Users:

Please keep in mind that in order to request the physical retrieval of an entire item from the KSL Depository, you still need to use the original KSL Depository Loan Retrieval request form. NEVER use your ILLiad account in an attempt to request the complete reproduction of an entire journal volume or issue, or of an entire book, monograph, music score, thesis or conference proceedings.

Once your requested item has been transferred to the KSL Service Center and placed on hold, you should receive and e-mail notification informing you to come in and check it out (or use it on-site if designated as "Library Use Only").

Got more questions about the KSL Depository Scan request process? Contact our Interlibrary Loan staff by phone at 216-368-3463 or 216-368-3517, or by e-mail at smithill@case.edu, for further assistance.

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