The Correct Way to Request a Book Using ILLiad

This is a fairly important matter that has been hinted at here and there throughout this blog, but it is worth emphasizing in its own right...

* First of all, if we already own a circulating copy in the KSL collections (or in those of another CWRU campus library) that is not currently on loan to another user, you should not need to request it on interlibrary loan--check our online catalog first.

* If you cannot find a local copy in any of the university libraries, please check OhioLINK (and SearchOhio) for available copies that you can have retrieved directly from an academic (or public) library within the State of Ohio.

* Failing these first two prerequisites, you can then proceed to requesting the title using your ILLiad account.

* Select the "Book" form from the "New Request" section of your Main Menu during your logon session, fill in at least all of the "required" fields and submit your request.

* Music scores and complete conference proceedings should also be requested using the "Book" form--as these are normally published items, they can be cited in the same way as ordinary books.

* Alternatively, you may select "Report", "Thesis" or "Other (Misc. Loan)", if any of those forms more specifically apply to the (usually unpublished) item type you may require.

What NOT to do...

* By all means, never, ever use the "Book Chapter" form to sequentially request each and every individual chapter within a single book, or even a sizeable portion of the entire item in question--this is a gross and blatant violation of Copyright Law, even if the book happens to be fairly old.

* When using the "Book Chapter" form, please keep in mind that the rule on copying portions of many books stipulates a maximum of 15% of the total page length of the entire item; this limit should not be exceeded, even accounting for multiple request submissions from the same title.

* The "Conference Paper" form is intended specifically for research papers presented at conferences, meetings, symposia, etc., and should not be used to request entire published proceedings.

* Do not use the "Other (Misc. Loan)" form to request anything other than loans of special items (such as audio-visual media, microfilms, journal issues and volumes, etc.) or to request journal or newspaper articles (for which you should instead use the "Journal Article" form).

Well, that about covers all I wanted to say this time around. As always, hope this has been helpful.

Questions about ILLiad or interlibrary loan? Contact Kelvin Smith Library ILL staff at 216-368-3463 or 216-368-3517, or e-mail us at smithill@case.edu.

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