November 06, 2009
October Cataloging Statistics
Here are our October 2009 statistics. Also, note that statistics for July 2009-September 2009 are available via the tabs at the bottom of the spreadsheet: October 2009 (MS Excel)
October 02, 2009
September 2009 Cataloging Statistics
Here are the cataloging statistics for September 2009:
Sept. 2009 (MS Excel file)
September 30, 2009
Meeting Minutes Sept. 23, 2009
Bibliographic/Metadata Meeting Minutes, Sept. 23, 2009
Present: M.Burns, R.Wesdemiotis, L. Hassik, R. Wisneski
1. Updates:
a. Withdrawals. Backlog caught up
b. Standing Orders. Steady progress. Many "analyzed" cannot be checked in OLINK.
c. Firm Orders. Caught up. Only a few a day
d. non-DLC / 090 cataloging. See below.
e. Special Collections, esp. Dewey Project. steady work on Dewey project. Ave. 1 cart a week
f. Gift Books. 2 DLC, one added copy
g. audio-video material. Not many
h. Metadata Projects, esp. Karipides Project. Rich reported that TEI work continues. Approximately 15 texts are completed, with a few waiting to be done. Later this fall or early next year, Rich may hold a half- or full-day workshop for professional catalogers and other staff involved with project on text encoding.
Metadata for Karipides project is ahead of schedule. Catalogers submit completed work one folder at a time.
Rich reported that in near future, clean-up work will need to be done to some Dublin Core records already in Digital Case.
2. Update on Librarian I position. Rich reported that phone interviews are underway. Search Committee is comprised of: Rich (chair), C. Thornton, S. Toombs, and S. Gravius
3. Review of revised non-DLC / 090 cataloging policies and procedures. Rich reviewed the documentation sent to each cataloger, which is also posted on the KSL internal Wiki. These revisions are meant to (a) expedite the 090 workflow, thus reducing the backlog as best as possible, and (b) work more collaboratively with OLINK member libraries. In the interest of (a), while detail is important, some issues (namely, reducing the backlog)must take precedence over others (e.g. less pressing details, such as subject heading verification, cutters)
4. Presentation -- MARCIVE vendor. Rich explained how we make use of MARCIVE, a vendor that provides a range of bibliographic products and services. MARCIVE is used for two functions: (1) authorities processing, and (2) database cleanup.
Each month, MARCIVE updates ALL of our authority records. We receive a monthly file of changed authority records, which are loaded and overlay existing ones. A program is then run to update our bib records according to authority records. This is an automatic function.
We also subscribe to "Authorities Notification Service," in which MARCIVE retains unmatched headings and continues to search for matches. When LC later distributes an authority record for a previously unmatched headings, MARCIVE automatically supplies it in its next notification file.
We also receive a "death date option." This works as follows:
Example:
New LC authority record: 100 0 $a Johnson, Lady Bird, $d 1912-2007
This example doesn't include a 400 to link it to the library's old authority record.
Auth record in our database: 100 0 $Johnson, Lady Bird $d 1912-
Death Date Option from MARCIVE:
100 0 $a Johnson, Lady Bird, $d 1912-2007
400 10 $Johnson, Lady Bird $d 1912-
Also, each month, I send out our bibliographic records, and MARCIVE performs Category II processing, which includes fixing filing indicators, updating obsolete content designation, etc.
September 02, 2009
August 2009 Cataloging Statistics
Here are our Bibliographic Statistics for Aug. 2009:
August 2009 (MS Excel)
August 05, 2009
July 2009 Stats
Bib/Metadata Statistics are now available: July 2009 Statistics
Bib/Metadata Meeting Minutes, Aug. 5, 2009
MEETING MINUTES, AUG. 5, 2009
UPDATES
1. Inventory Project
-- Kim working on TA section 450's. Much involves materials not on spreadsheet, missing barcodes
-- Anthony. Beginning to work on running list for F's. Some adds, primarily from HF's. Some duplicates. Withdrawals very slow.
2. Dewey Project
-- Approx. half a range. Atlases will go to RRCC. Other materials on hold for time being.
3. Standing Orders
-- Linda working on Serial standing orders. Michele has backlog of standing orders.
4. Firm Orders
-- Liinda has slight backlog. Michele believes more firm orders may have been added.
5. Non-DLC/090's
-- Michele not doing these at the moment, in lieu of standing and firm orders.
6. Special Collections
-- Dewey project. Roughly one cart worked on per week.
-- New material, transfers. Roughly one cart per week.
7. A/V material
-- Very little right now.
Vacations, Sick Days
-- Vacations must be put on VARS, and then put on HCM.
-- Everyone must either call or e-mail Rich if he/she is ill. On off-hours, everyone must call in to main Library office, and later either call or e-mail Rich. Also, everyone must put sick time on VARS and HCM
Corporate Calendar
-- Everyone must put all vacations, sick time, meetings, workshops on corporate calendar. Rich showed how to set permissions on calendar so that only he can view it, if one so desires. If anyone needs help with navigating the calendar, see Rich
Cataloging Changes, Updates, Review
-- Materials sent to Sharlane must include a slip with your initials on it so she knows who specifically to bring them to.
-- If 050_0_0 is on bib record, use this for item record (090), rather than if a 050_1_4 or similar is present
-- All local numbers take 099 in item record
-- Please use Macros on Millennium for inputing 870 and "x" note fields. See Rich for assistance.
-- If bib record already exists in system -- even if the bib record is from another Case library -- only put "x" ID note on Item record; do not put 870 note in bib record
-- Find balance between attention to detail, and not spending too much time on editing or double-checking records.
-- Changes will be forthcoming regarding series (440 will be no longer used).
Changes until Librarian I position is filled
-- Rich distributed updated spreadsheet listing everyone's job duties, including his.
-- Books will be verified by Rich. UPDATE: Mary and/or Ramna may be asked to assist with this
-- Rich will do headings reports and load MARCIVE records
-- UPDATE: Student worker will take materials to sorting room.
-- Rich will be in charge of ordering supplies. If anyone needs supplies, see Rich
-- Supplies are now kept in desk drawers by Bean printer.
-- Rich asked everyone to pitch in during this time
July 06, 2009
June 2009 Stats
Here are our cataloging statistics for June 2009.
June 2009 Bibliographic Statistics (MS Excel File)
June 2009 OCLC Statistics (MS Excel file)