Keeping Track of Draft Versions of the Application
Actually, I have no suggestions at all for doing this. I do not keep track of grant versions. I only have one version – the one I am working on (and its back up). Near the end, I get paranoid and back up in several places – hard drive, memory stick, husband’s computer..... So, I do not have multiple versions of grant applications – if I do it just mixes me up and then I write on the wrong version or send the wrong one to someone who is working with me, and all the versions make my grant folder too long and wieldy to find things quickly. So, I don’t keep multiple versions of my application. There probably is some downside to this, however, and I welcome any comments on good ways to do this.
Comments
Posted by: JillK
Posted on: January 18, 2010 02:03 PM
I just backed up all my flashdrives to a portable hard drive.
I worry that one of the 3-4 places I save important documents will crash. It has happened.
I rely so much on flashdrives to move from one computer to the next I forget that they are not error free.
Posted by: Mano
Posted on: January 20, 2010 06:10 PM
All computer hard disks will crash at some point. It is not a question of if, it's when.
I would STRONGLY urge you to get a portable hard drive and have ALL the stuff on your computer automatically backed up. The Macs have Time Machine software that backs everything up every hour without any input from the user, and I am sure that PCs have the same features. With this in place, even with the biggest computer catastrophe, all you lose is at most one hour's work.
When my own hard disk crashed, all I had to do was connect my backup portable drive to my new computer and in minutes I had everything back exactly to what it was before the crash. It was great.
I have also used it when I have accidentally deleted files or text. All I had to do was go to the backup disk and retrieve the version from an hour ago.
Posted by: Steven
Posted on: January 21, 2010 07:32 PM
Flash drives are great but i would advise anyone to store backups in a few places
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Posted by: Harlan Cohen
Posted on: January 21, 2010 11:21 PM
Microsoft versioning has varied over the years and depending on system configurations. Change tracking is handy for a single generation or two.
Sharepoint provides dated saved versions in a list that allows retrieval.
Adding versions to an archive or actually doing backups is useful.
I have used CS-RCS (Revision Control System) under Windows XP and haven't tried it under Vista. It's versioning capabilities were fairly sophisticated and automatic.
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