SIS and Services News



Entries in the Category "Faculty & Staff"



December 05, 2013 -

Final Grades Fall 2013: Reminders and Instructions

Instructor of Record, Grading Proxy, or Teaching Assistant:

Final grade rosters have been created, and you may now enter final grades in SIS. Final grades are due within 48 hours of the final exam, and no later 11 a.m. December 20, 2013. Below are quick instructions on how to access SIS and enter final grades as well as a list of contact information should you have questions. (Note that some sessions, programs, departments, or schools may have an earlier or later deadline depending on various factors.)


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Steps for Accessing SIS and Entering Grades


  • Access SIS at http://www.case.edu/sis.

  • Sign in with your Case Network ID and password (the same ID and password you would use to access most secured university web sites).

  • From the Faculty Center scroll down to the My Teaching Schedule grid and select the Grade Roster Icon directly to the left of the section you wish to grade.

  • Enter grades for each student in the Roster Grade drop down box.

  • When grades have been entered, set Approval Status drop down to "Approved" (Proxies choose "Ready for Review"). (Selecting Approval Status of "Approved" automatically saves grades so that a secondary step of clicking the "Save" button is not required.)


Once grades are approved and saved, they will be posted to student records within a maximum of 24 hours. Students and advisors will be able to view final grades in SIS by visiting the Student Center and clicking on Grades in the Academic drop down box then selecting the Fall 2013 term.


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Helpful SIS Tips


  • Grades may be entered by either mouse or keyboard. To enter grades by mouse, click on the grade drop down box and then click on the appropriate grade. To enter grades by keyboard, navigate to the first student's grade drop down box, enter a grade using your keyboard, and tab three times to get to the next student's grade drop down box. (Mac users tab once.)

  • On the Grade Roster, you have the ability to select certain students and enter a grade to be added to those selected students. If all students are to receive the same grade (e.g., P), you can click the "Select All" link at the bottom of the page, choose the grade to be added from the drop down box and click the "add this grade to selected students" button.

  • Grade Rosters may be easily downloaded to Excel by clicking the download link at the bottom of your grade roster. Since individual browser settings may vary, if this does not work you may need to try a few things like holding down the control key while clicking on the download link or temporarily turning off pop-up blockers.

  • Class Rosters and Grade Rosters have an email address column with links to mail directly to your students' email addresses. This will also be useful when rosters are downloaded to Excel as you will have the email addresses for your class to create a mailing list outside of SIS.

  • You may upload grades directly from Blackboard to SIS (see Blackboard for instructions).

  • Midterm grades for undergraduate courses are now permanently available for advisors and students to view via the Grades page. These grades are available back to Fall 2008.

  • SIS times out after 60 minutes, so if you are interrupted in the middle of entering grades, please click Save so that you do not lose any work completed.

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Contact Information

There are a number of resources available if you would like further documentation or information.

Detailed instructions for grading, viewing class rosters, SIS faculty guide, etc.:
http://www.case.edu/registrar/sisguides.html

Questions if you are missing a student from your roster or if there is an extra student on your roster:
registrar@case.edu
Monitored by the University Registrar's Office

Questions if a student is registered but is not attending, is having academic difficulties or if you are unable to submit midterm grades by the deadline:
ugstudies@case.edu
Monitored by the Office of Undergraduate Studies

Questions if you are incorrectly recorded as the instructor/proxy/TA for a course:
courses@case.edu
Monitored by the University Registrar's Office

General questions and feedback about SIS:
erpsis@case.edu
The SIS project management team receives messages sent to this address


Thanks in advance for your timely submission of final grades.


June 25, 2013 -

SIS - Course History Page Updates

Advisors and Students:

On the Course History page, available in your Advisor Center or Student Center, there is now a column showing the course Career and Repeat Code. You can also sort by Career at the top of the page.

course_history_page.jpg


May 21, 2013 -

Searchable SOC Updates

Users can now search by keyword in course descriptions from the search screen.

SOC_desc_search[1].JPG

Users can also see UGRD course list results for Dept Seminars, Senior Capstones and University Seminars in the full description of a course online as well as in the general bulletin.


March 02, 2010 -

Midterm Grades Spring 2010

Instructors of Record, Grading Proxies, and Teaching Assistants:

Midterm grade rosters have been created and you may now enter midterm grades in the Student Information System (SIS). Please note that midterm grades are due March 8th, 2010. Below are quick instructions on how to access SIS and enter midterm grades as well as a list of contact information should you have questions.

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Steps for Accessing SIS and Entering Grades


  • Access SIS at http://www.case.edu/sis.

  • Sign in with your Case Network ID and password (the same ID and password you would use to access most secured university web sites.)

  • From the Faculty Center scroll down to the My Teaching Schedule grid and select the Grade Roster Icon directly to the left of the section you wish to grade.

  • Be sure that the Grade Roster Type is "Midterm Grades", and enter grades for each student in the Roster Grade drop down box.

  • When you are finished entering grades, click the Save button.

  • Grading Proxies follow these same steps. Note that unlike final grades, midterm grades do not require a final status of approved in order to be submitted.


Students and advisors will be able to view midterm grades in SIS in real time by visiting the Student Center, clicking on Grades in the Academic drop down box and selecting the Mid-term Grades tab after selecting the Spring 2010 term. (Please note that only midterm grades appear in real time. Final grades require additional processing and students may not be able to view them for up to 24 hours.)

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Grade Roster Changes

On the Grade Roster, you now have the ability to select certain students and enter a grade to be added to those selected students (new feature button at the bottom of the grade roster). If all students are to receive the same grade (e.g., P), you can click the "Select All" link at the bottom of the page, choose the grade to be added from the drop down box and click the "add this grade to selected students" button.

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Contact Information
There are a number of resources available if you would like further documentation or information.

Detailed instructions for grading, viewing class rosters, SIS faculty guide, etc.:
http://www.case.edu/projects/erp/learning/sisguides.html

Questions if you are missing a student from your roster or if there is an extra student on your roster:
registrar@case.edu
Monitored by the University Registrar's Office

Questions if a student is registered but is not attending, is having academic difficulties or
if you are unable to submit midterm grades by the deadline:
ugstudies@case.edu
Monitored by the Office of Undergraduate Studies

Questions if you are incorrectly recorded as the instructor/proxy/TA for a course:
courses@case.edu
Monitored by the University Registrar's Office

General questions and feedback about SIS:
erpsis@case.edu
The SIS project management team receives messages sent to this address

Questions about SIS training, guides and manuals:
erptraining@case.edu
The SIS training team receives messages sent to this address

Thanks in advance for your timely submission of midterm grades.


December 21, 2009 -

SIS Unavailable 12/27

On Sunday, December 27th the Student Information System (SIS) will be unavailable until 4:00pm due to the application of bundles 13 and 14.


August 10, 2009 -

Enrollment requirements

When registration was blocked due to prerequisites or corequisites not met, SIS gave students a general error message. Now, the message that is displayed shows the prerequisite and corequisite requirements for the course so students can see what they have not met.


August 09, 2009 -

Student Academic Standing Information added to Student, Faculty Self Service

Academic standing information (such as probation, separation, restored to good standing) was not visable on a per term basis for students. Added status at end of each term, viewable on student's "My Grades" pages.


April 15, 2009 -

Class Enrollment on SOC

Class enrollment numbers did not appear on the SOC initial search results page. Class enrollment counts now appear on the initial search results page.


December 08, 2008 -

System timeout increased from 20 minutes to 60 minutes

Users reported system inactivity timeout interval was too short. Timeout interval has been increased from 20 minutes to 60 minutes.


July 21, 2008 -

Data Warehouse for SIS/student data

The data warehouse provides department personnel a way to access academic data reports on students in their departments.

Some examples of reports available for departmental use are: Enrolled students with advisor and demographic data, Enrolled students with enrollment data (such as hours, GPA), Student schedules, Degrees Awarded, Degree Candidates, Undergraduate Major GPA, Graduate Student Account Data, Address Labels, etc. These reports include items such as e-mail and Case ID and can be easily downloaded to Excel.

The Data Warehouse Group offers optional, regular training sessions on the Business Objects tool used to access the reports. Questions about training or the data warehouse in general may be directed to dwgroup@case.edu.

To request access to the data warehouse, faculty and staff should complete a SIS Security Request Form and send it to the University Registrar’s Office via fax at 368-4633. Questions may be directed to reghelp@case.edu.