SIS and Services News



Entries in the Category "SOC Users"



May 21, 2013 -

Searchable SOC Updates

Users can now search by keyword in course descriptions from the search screen.

SOC_desc_search[1].JPG

Users can also see UGRD course list results for Dept Seminars, Senior Capstones and University Seminars in the full description of a course online as well as in the general bulletin.


April 19, 2012 -

Spring 2013 Schedule of Classes

Schedule of Classes User:

The data for the Spring 2013 term has been rolled forward based on Spring 2012 offerings. The deadline for having Spring 2013 class information updated and for notifying the appropriate individual or office is September 14, 2012.

Upon completion of your review and edits, please notify the appropriate individual as follows:

College of Arts & Sciences Departments - Cynthia Stilwell, cynthia.stilwell@case.edu
Case School of Engineering Departments - Kathleen Ballou, kathleen.ballou@case.edu
All other schools/departments - University Registrar's Office, courses@case.edu

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A Note About In-semester Exams:
If a course holds exams during the semester at times separate from the regular class meeting times, you are encouraged to schedule these exams as additional meeting patterns. If students try to register for another course conflicting with any of the exam times, SIS will alert them to the time conflict and require that they seek permission to enroll in both courses. Please click here for an example and contact courses@case.edu with questions about scheduling in-semester exams.


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A Note About Graduate Teaching Assistants (TAs):
Please be aware that any request to have a student added into SIS as a TA will require verification of the kind of course the TA is teaching.

If a graduate or professional student is to teach an undergraduate course, the TA has to have taken or be currently enrolled in UNIV 400 (A, B or C). Students without registration in UNIV 400 (A, B or C) will not be added as a TA until this requirement has been met.

If a Ph.D. student is to teach a graduate Master's level course, this is permitted. If a Ph.D. student is to teach a Ph.D. level course, he/she will need approval from the School of Graduate Studies. Some individual departments such as engineering have special courses in their area in which students have to be registered to be recognized as a TA such as 400T, 500T and 600T.

If a professional student is to teach a professional course, he/she must have approval from the school's Dean's office.

If a student is to be a primary instructor of a course, a letter from the Dean's office approving the TA is required.

For questions please contact registrar@case.edu.


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A Note About Enrollment Capacity:
As we continue to learn more on how best to use SIS, we hope also to improve our capabilities to handle room scheduling, which is a critical component of both the faculty and student experience. So that we can best match rooms to enrollment requirements, any class sections that are marked for unlimited enrollment capacity (999) will be changed to match the capacity of the room requested. If a specific room is not requested, then our office will look at prior enrollment for the course and match it with available rooms and room capacity.

Departments will still be able to manage enrollment limits by using the "Enrollment Control" tab within Maintain Schedule of Classes. By actively setting the enrollment capacity we are better able to ensure that an appropriate room is available based on expected enrollments.


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A Note About Room Requests:
All courses that require a room to be scheduled by the University Registrar's Office must either have a requested room listed or have TBS TBS listed in Facility ID. TBA listed in Facility ID indicates that the department will be responsible for scheduling the room without assistance from the University Registrar's Office.


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A Note About Changing the Session of Combined Sections:
If a situation should arise where it is necessary to change the session in which a class is scheduled (e.g. the regular session to the dynamically dated session) and this class is already part of a combined section, please follow these instructions to make the change:

Go to the Identify Combined Sections screen for the cross-listed course. Delete all sections from cross-listing. Save.
Go to the Combined Sections table for that session and term. Delete the row of the cross-listing from the table. Save.
Go to the Maintain Schedule of Classes search screen. Search for the classes that are being moved to a different session. Change each section of the cross-listed course.
Return to the Combined Sections table search screen. Search for the session and term in which the cross-listed course should be placed.
Follow the Combine Sections of Cross-listed Courses guide to combine the sections in the new session.

These steps are also available in the SOC User Guide.


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FYI :

SIS URL for administrative use:
http://www.case.edu/erp/sisadmin

Questions about training, guides, manuals:
erptraining@case.edu

Questions about courses, sections, data:
courses@case.edu

Questions about access, general SIS questions:
erpsis@case.edu

As always, thank you for your support and feel free to let us know if you have any questions or concerns.


May 02, 2011 -

Missing Grades Report

Schedule of Classes Users:
There is now a new report feature available to Schedule of Classes users in SIS to assist with missing grades for your department. This report can be run for a range of semesters or for one particular semester and will show missing grades as well as grade rosters that have grades entered, but have not been approved. The report will show only courses that have a end date less than or equal to the day you run the report. For example, courses scheduled on the regular academic session for Spring 2011 have an end date of April 25th, so the report will not show these courses until April 25th or after.

Please find the instructions on how to run this new report at the below website:

http://www.case.edu/projects/erp/learning/sisguides.html


April 12, 2011 -

Reminder: Schedule of Classes Training - Thursday, April 14th

Department Representatives: Are you in need of training to gain access to maintain your department's class schedule? Do you currently maintain your department's classes but could use a refresher course in order to optimize your schedule for spring 2012?

If so, please contact erptraining@case.edu to register for:

Schedule of Classes Training - Thursday, April 14th at 10:00am in KSL LL06.


January 21, 2011 -

Schedule of Classes Training - Thursday, April 14th

Department Representatives: Are you in need of training to gain access to maintain your department's class schedule? Do you currently maintain your department's classes but could use a refresher course in order to optimize your schedule for spring 2012?

If so, please contact erptraining@case.edu to register for:

Schedule of Classes Training - Thursday, April 14th at 10:00am in KSL LL06.


June 09, 2010 -

CORRECTION: Schedule of Classes Training - Wednesday, July 21st

Department Representatives: Are you in need of training to gain access to maintain your department's class schedule? Do you currently maintain your department's classes but could use a refresher course in order to optimize your schedule for spring 2011?

If so, please contact erptraining@case.edu to register for:

Schedule of Classes Training - Wednesday, July 21st at 10:00am in KSL LL06.


May 11, 2010 -

Schedule of Classes Training - Tuesday, May 25th

Department Representatives: Are you in need of training to gain access to maintain your department's class schedule? Do you currently maintain your department's classes but could use a refresher course in order to optimize your schedule for spring 2011?

If so, please contact erptraining@case.edu to register for:

Schedule of Classes Training - Tuesday, May 25th from 10:00am to 12:00pm in KSL LL06.


April 01, 2010 -

Spring 2011 Schedule of Classes

Schedule of Classes User:

The data for the Spring 2011 term has been rolled forward based on Spring 2010 offerings. The deadline for having Spring 2011 class information updated and for notifying the appropriate individual or office is September 10, 2010.

Upon completion of your review and edits, please notify the appropriate individual as follows:

College of Arts & Sciences Departments - Cynthia Stilwell, cynthia.stilwell@case.edu
Case School of Engineering Departments - Kathleen Ballou, kathleen.ballou@case.edu
All other schools/departments - University Registrar's Office, courses@case.edu


--------------------------------------------------------------------------------

A Note About In-semester Exams:
If a course holds exams during the semester at times separate from the regular class meeting times, you are encouraged to schedule these exams as additional meeting patterns. If students try to register for another course conflicting with any of the exam times, SIS will alert them to the time conflict and require that they seek permission to enroll in both courses. Please click here for an example and contact courses@case.edu with questions about scheduling in-semester exams.


--------------------------------------------------------------------------------

A Note About Graduate Teaching Assistants (TAs):
Please be aware that any request to have a student added into SIS as a TA will require verification of the kind of course the TA is teaching.

If a graduate or professional student is to teach an undergraduate course, the TA has to have taken or be currently enrolled in UNIV 400 (A, B or C). Students without registration in UNIV 400 (A, B or C) will not be added as a TA until this requirement has been met.

If a Ph.D. student is to teach a graduate Master's level course, this is permitted. If a Ph.D. student is to teach a Ph.D. level course, he/she will need approval from the School of Graduate Studies. Some individual departments such as engineering have special courses in their area in which students have to be registered to be recognized as a TA such as 400T, 500T and 600T.

If a professional student is to teach a professional course, he/she must have approval from the school's Dean's office.

If a student is to be a primary instructor of a course, a letter from the Dean's office approving the TA is required.

For questions please contact registrar@case.edu.


--------------------------------------------------------------------------------

A Note About Enrollment Capacity:
As we continue to learn more on how best to use SIS, we hope also to improve our capabilities to handle room scheduling, which is a critical component of both the faculty and student experience. So that we can best match rooms to enrollment requirements, any class sections that are marked for unlimited enrollment capacity (999) will be changed to match the capacity of the room requested. If a specific room is not requested, then our office will look at prior enrollment for the course and match it with available rooms and room capacity.

Departments will still be able to manage enrollment limits by using the "Enrollment Control" tab within Maintain Schedule of Classes. By actively setting the enrollment capacity we are better able to ensure that an appropriate room is available based on expected enrollments.


--------------------------------------------------------------------------------

A Note About Room Requests:
All courses that require a room to be scheduled by the University Registrar's Office must either have a requested room listed or have TBS TBS listed in Facility ID. TBA listed in Facility ID indicates that the department will be responsible for scheduling the room without assistance from the University Registrar's Office.


--------------------------------------------------------------------------------

A Note About Changing the Session of Combined Sections:
If a situation should arise where it is necessary to change the session in which a class is scheduled (e.g. the regular session to the dynamically dated session) and this class is already part of a combined section, please follow these instructions to make the change:

Go to the Identify Combined Sections screen for the cross-listed course. Delete all sections from cross-listing. Save.
Go to the Combined Sections table for that session and term. Delete the row of the cross-listing from the table. Save.
Go to the Maintain Schedule of Classes search screen. Search for the classes that are being moved to a different session. Change each section of the cross-listed course.
Return to the Combined Sections table search screen. Search for the session and term in which the cross-listed course should be placed.
Follow the Combine Sections of Cross-listed Courses guide to combine the sections in the new session.

These steps are also available in the SOC User Guide.


--------------------------------------------------------------------------------

FYI :

SIS URL for administrative use:
http://www.case.edu/erp/sisadmin

Questions about training, guides, manuals:
erptraining@case.edu

Questions about courses, sections, data:
courses@case.edu

Questions about access, general SIS questions:
erpsis@case.edu


As always, thank you for your support and feel free to let us know if you have any questions or concerns.


February 03, 2010 -

Schedule of Classes Training - Thursday, March 11th

Department Representatives: Are you in need of training to gain access to maintain your department's class schedule? Do you currently maintain your department's classes but could use a refresher course in order to optimize your schedule for fall 2010?

If so, please contact erptraining@case.edu to register for:

Schedule of Classes Training - Thursday, March 11th from 10:00am to 12:00pm in KSL LL06.